People, listed on the rental contract, are considered registered tenants from the moment, where the takeover/moving in, takes place. The listed tenants must move into the accommodation and contact the folk register at Aalborg Municipality to be registered on the address.
A person moving in with a registered tenant, will not be able to be registered before after 2 years of registration on the exact address. If tenants are in doubt in any way, they can contact the housing association and get a status.
When moving out/terminating the accommodation, the registered tenant looses tenancy-status.
Subtenants do not get tenancy-status.
6.1 Study documentation
Tenants must documentate for Studiebolig Aalborg, that they are study active or expects to be start an education within 6 months. Valid study documentation must be sent to our office as soon as possible.
If we do not get the needed documentation in time, we are obligated to terminate the rental contract.
Studiebolig Aalborg accepts documentation types such as:
- The enrollment document from your study place
- A written confirmation from the study place
Important for the abovementioned is that it must not be more than 3 months old. Studycards are not accepted.
6.2 Tenants living in an Studiebolig Aalborg accommodation for more than 1 year
Tenants, living in the same accommodation (through Studiebolig Aalborg) for 1 year or more, has an advantage if they wish to move to another accommodation through Studiebolig Aalborg. If moving to a new place, the senority will start all over.
Tenants wishing to switch accommodations at the same type within the same property, must contact us with a termination each, and then we will make sure to make new contracts afterwards.
6.3 Switch of accommodations
If a tenant wish to switch accommodation with another tenant following an education e.g. in another city, a written application must be sent to Studiebolig Aalborg.
The conditions of the rent act must be fulfilled.
When switching accommodations, a new contract must be made, new deposit/"indskud" must be paid and the accommodations must be inspected according to normal procedure.
When switching accommodations it is not required that the new tenant is an active applicant on Studiebolig Aalborgs waiting list.
6.4 This must be informed to Studiebolig Aalborg
Changes in your studies must be informed to Studiebolig Aalborg.
The changes can be regarding:
- Work placement
- Study abroad
- Accommodation switching
- Sabbatical leave
- Changes in study programme
- Study delays
- End of studies
A tenant who wish to sublet must at least 14 days prior to the start of the wished subletperiod, contact Studiebolig Aalborg. A sublet period must last at least 3 months and maximum 1 year. An acceptance of the sublet case can not prolong a sublet tenant's tenancy.
The sublet tenant must find their own subtenant.
6.5.1 Demands for the sublet tenant
Subleasing is permitted in case of:
- Study tour abroad when your stay is part of your education
Documentation: Papers of admission from the place of education abroad together with a certificate from your instructor verifying the stay. If you are abroad in a project scheme in a company it must be stated that your stay is in connection with a project to be concluded here in Denmark
- Trainee service, when this is part of your education:
Documentation: Documentation from place of stay together with a statement from your instructor verifying that the stay is part of your education
- Military service
Documentation: Papers of enrollment
- Illness (own)
Documentation: Satisfactory statement from you and your doctor which following questions must be answered:
- The nature of the illness?
- When did the doctor record your illness?
- Why are you unable to attend your education?
- When are you expected to get well again?
- Illness of close relative
Documentation: Satisfactory statement from you and the doctor of your family-member in which following questions must be answered:
- The nature of the illness?
- When did the doctor record the illness?
- When do you expect to return to your studies again?
6.5.2 Demands for the subtenant
The subtenant must be an active student/following an education, and must documentate this to Studiebolig Aalborg in the form of enrolment documents, confirmation from the study place or SU-documents. Valid documentation is not older than 3 months. If the subtenant is on a sabbatical leave, the subtenant will not be considered active and the sublet case can not be approved.
Couples or single providers can not be approved as subtenants for a room or 1-bedroom accommodations.
Please notice: A single provider can be approved as subtenant to a 1½-bedroom accommodations.
6.5.3 The rental contract of the subletting
It is a demand that the tenant and subtenant make up a tenancy-agreement themselves for the period of subleasing.
Documentation from the sublet tenant as well as the subtenant together with the tenancy-agreement must be delivered to Studiebolig Aalborg, who then will evaluate whether the sublet case can be approved.
6.6 Evasion of the rules
In case you switch or sublease your accommodation without permission from Studiebolig Aalborg this will be considered a breach of contract, and your tenancy will be terminated. In case of doubt do not hesitate to contact Studiebolig Aalborg.
According to current legislation, Studiebolig Aalborg is required to, at least once per year, check the tenants study activity and assess whether there be reason for termination. Therefore, tenants are requested to fill in a statement about their study- and educational activity, which is to be returned to Studiebolig Aalborg within a further specified time frame. If this does not happen the tenancy will be terminated.
For couples, only one party needs to be enrolled in an educational programme and the Housing Guarantee applies for this person. If both tenants are enrolled in educational programmes, the Housing Guarantee applies for the person, who finishes their studies last and it is only this tenant, who has to submit a statement about their study- and educational activity.
(The above-mentioned is relevant for couples, where both parties have signed the lease contract. If only one party has signed the lease contract, then it HAS TO BE the one who is enrolled in an educational programme in order for both parties to occupy the apartment).
Tenants can keep their accommodations up to 6 months after ending their education/studies. The tenant must make sure to terminate the accommodation according to the punctual term of notice.